This Privacy Policy explains how Be Your Future Self, operated by Monika Ali Khan, Ph.D. (“we”, “us”, “our”), collects, uses, stores and protects personal information when you visit our website, register for our events or challenges, join our communications, book a conversation with us, or otherwise interact with our services.
Our website is:
Contact email:
We are based in the United Kingdom and process personal information in accordance with applicable UK data protection law, including the UK GDPR and Data Protection Act 2018.
1. Information We May Collect
Depending on how you interact with us, we may collect information including:
- your first name and last name
- your email address
- your telephone number where you choose to provide it
- information you provide when registering for a challenge, event, programme or conversation
- information you voluntarily share with us by email, WhatsApp, forms, calls or other communications
- information connected with a booking you make with us
- technical information relating to your visit to our website, such as browser type, device information, IP address and pages visited, where this information is made available through our website or service providers
We only ask for information that is reasonably necessary for the relevant purpose.
2. Think Bigger Challenge Registrations
When you register for the Think Bigger — 3-Day Future Self Challenge, we may collect your name and email address in order to:
- confirm your registration
- provide information about the challenge
- send preparation instructions
- send session reminders and access information
- provide your participant workbook and related materials
- communicate important updates
- provide relevant follow-up after the challenge
Registration information may be processed through our email and form service provider.
3. Email Communications
We currently use third-party email technology, including Kit, to help manage registrations and email communications.
When you provide your email address, your information may be processed by Kit in accordance with its own privacy and data-processing practices.
We may email you about:
- something you registered for
- a service you requested
- an event or challenge you joined
- information necessary to deliver our services
- relevant programmes, events, resources or opportunities where we have an appropriate lawful basis to do so
Where marketing consent is required, we will rely on your consent or another lawful basis permitted by law.
You can unsubscribe from marketing emails at any time by using the unsubscribe link contained in our emails or by contacting us at:
Unsubscribing from marketing communications does not necessarily prevent us from sending essential administrative communications relating to something you have registered for or purchased.
4. WhatsApp Communities
We may invite participants to join a WhatsApp group or community connected with our challenges, programmes or events.
Joining a WhatsApp group is optional.
Please be aware that when you join a WhatsApp group, other members may be able to see information connected with your WhatsApp account, including your telephone number, profile name and profile photograph, depending on your WhatsApp privacy settings and the type of group or community used.
Information you voluntarily post within a WhatsApp group may also be visible to other group participants.
WhatsApp is operated by a third party, and its processing of your information is governed by its own privacy terms.
Please do not share confidential, highly sensitive or private information in a group environment.
5. Google Services
We may use Google services to support delivery of our activities.
These may include:
Google Drive
Participant workbooks, resources or other materials may be made available through Google Drive.
Opening or downloading these resources may involve interaction with Google services and is subject to Google's own privacy practices.
Google Calendar
We may provide links allowing you to add events or challenge sessions to Google Calendar.
Using those links is optional and involves interaction with Google's services.
Google Calendar Appointment Scheduling
We may use Google Calendar appointment scheduling to allow you to book a Future Self Strategy Conversation or another meeting with us.
When you book a meeting, Google may process information you provide through the booking system.
6. Strategy Conversations, Coaching and Programme Enquiries
If you book a Future Self Strategy Conversation, discovery call, coaching call or similar conversation, we may collect information you choose to share about:
- your goals
- your current circumstances
- your business or career
- the challenges you are experiencing
- the type of support you are seeking
- your interest in our programmes or services
We use this information to understand your needs, conduct the conversation and determine whether any of our services may be appropriate.
Please do not provide medical, financial, legal or other highly sensitive information unless it is genuinely necessary.
7. How We Use Your Personal Information
We may use personal information to:
- operate our website
- process registrations
- deliver challenges, events, coaching and programmes
- communicate with participants and clients
- provide resources and materials
- manage appointments
- respond to enquiries
- provide customer support
- send administrative communications
- improve our services and participant experience
- maintain appropriate business records
- protect the security and integrity of our services
- comply with legal obligations
- send relevant marketing communications where permitted by law
We do not sell your personal information.
8. Lawful Bases for Processing
Depending on the circumstances, we may process personal information because:
- you have given us consent
- processing is necessary to provide a service you requested
- processing is necessary to perform or prepare to enter into a contract
- we have a legitimate business interest that does not override your rights and freedoms
- we are required to comply with a legal obligation
The lawful basis may differ depending on why we are processing your information.
9. Service Providers
We may use trusted third-party service providers to operate parts of our business.
These may include providers of:
- website hosting
- email delivery and subscriber management
- online forms
- cloud storage
- calendar and appointment booking
- communications
- payment processing where applicable
- analytics or website-performance tools where applicable
These organisations may process personal information on our behalf or as independent controllers depending on the service involved.
We only share information where it is reasonably necessary for the relevant service.
10. International Data Transfers
Some of the technology providers we use may process or store information outside the United Kingdom.
Where personal information is transferred internationally, we take reasonable steps to use providers that maintain appropriate safeguards for the protection of personal information in accordance with applicable data-protection law.
11. Cookies and Similar Technologies
Our website may use cookies or similar technologies where necessary for website functionality or where these are provided through services embedded in or connected with the website.
Third-party services may also use their own cookies or similar technologies when you interact with their services.
You can control or delete cookies through your browser settings.
If we introduce non-essential analytics, advertising or tracking cookies requiring consent, we will update our cookie information and consent mechanism accordingly.
12. Website Usage Information
When you visit our website, certain technical information may be transmitted automatically by your browser or hosting provider.
This can include information such as:
- IP address
- browser type
- device type
- operating system
- pages visited
- date and time of access
- referral information
This information may be used for security, technical administration, troubleshooting and understanding how the website is used.
13. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected and for any legitimate legal, accounting, administrative or business requirements.
Different types of information may be retained for different periods.
Where information is no longer required, we may delete, anonymise or securely dispose of it.
14. Security
We take reasonable technical and organisational measures to protect personal information from unauthorised access, loss, misuse, alteration or disclosure.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
15. Your Data Protection Rights
Depending on the circumstances, UK data-protection law may give you rights including the right to:
- ask what personal information we hold about you
- request a copy of your personal information
- request correction of inaccurate information
- request deletion of your information
- request restriction of processing
- object to certain processing
- withdraw consent where processing is based on consent
- request transfer of certain information to another organisation where applicable
You can make a request by contacting:
We may need to verify your identity before responding to certain requests.
You also have the right to raise a concern with the Information Commissioner's Office (ICO) if you believe your personal information has not been handled appropriately.
16. Third-Party Websites and Services
Our website and communications may contain links to third-party websites or services.
These may include services such as:
- Kit
- calendar services
- social media platforms
- payment or booking services
We do not control the privacy practices of these third parties.
When you leave our website or use a third-party service, we recommend reviewing that provider's privacy policy.
17. Information Shared Within Communities
Where we provide access to communities, group discussions, live events or similar spaces, information you voluntarily share with other participants may be visible to those participants.
Please consider carefully what you choose to share.
We are not responsible for another participant copying or redistributing information that you voluntarily make available to them, although community rules may prohibit inappropriate sharing.
18. Children
Our services, coaching programmes and business-related activities are intended primarily for adults.
We do not knowingly seek to collect personal information from children through our challenge or coaching registration process.
If you believe a child has provided personal information to us inappropriately, please contact us so that we can review and, where appropriate, delete the information.
19. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements or business practices.
The current version will be published on this website with the date it was last updated.
20. Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact:
Monika Ali Khan, Ph.D.
Be Your Future Self
Email: monika@beyourfutureself.com
Website: https://beyourfutureself.com